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# warehouse

Settings

Menu order

Rearrange the menu
Drag to reorder the tabs in the hamburger menu, or hide the ones you never use. Chat and Settings can't be hidden — you'd have no way back. Saved in this browser.

Appearance

Light mode
Switch between dark and light theme
Sticky sidebar
Keep navigation open on all screens
Default warehouse
Which shop's gear, shows and pack sheets you see first, and where new items and events start. Every list can still switch to the other shop or both.
Show suggested rental prices
Web-researched suggestions in inventory and quote views (must Apply to use)

Quoting

Standard delivery fee (each way)
Auto-adds "Delivery (load-in)" and "Pickup (load-out)" lines to new quotes at this rate. Editable/removable per-event in the quote. Set to 0 to disable.
$ saved ✓
Delivery cost (internal)
What you pay drivers per event — internal only, never shown to the client. Subtracted from each event's margin so the financial reports are accurate. Applies to every event that has gear/labor on it. Set to 0 to disable.
$ saved ✓
Hold crew invites by default
Assigning someone normally emails them a Google Calendar invite immediately. Turn this on to add crew to the roster without inviting them — each row gets a Send invite button so you can check you picked the right person first. The per-add "invite" checkbox still overrides this either way.
saved ✓
Default tax rate
The rate a NEW quote starts at. Every quote keeps its own rate — changing this never alters a quote you've already sent. Per-line TAX toggles and the tax-exempt switch still apply on top. Note this drives the quote and its PDF; a QuickBooks invoice computes tax itself from the customer's tax profile in QB.
% saved ✓
Next quote number
Quotes auto-number from here (1765 → 1766 → …) the first time each is opened. Set this to your QuickBooks current DocNumber so they line up when you connect QBO. Leave blank to keep quotes un-numbered. Each quote's number is editable and pushes to QBO as the DocNumber.
saved ✓
Quote PDF file name
How downloaded and emailed quote PDFs are named. Tokens: {version} {number} {event} {client} {venue} {date} {year}. {version} stamps the working draft number (V1, V2, …) — the same one shown on the quote header; downloading a saved version stamps that version instead. Anything else is used literally. A token with no value drops out along with its separator, so a quote with no client set won't leave a double dash.
saved ✓
Shop / gear pick-up address
Where clients pick up and return gear. Printed at the bottom of every quote.
saved ✓
Registered address (Bushwick Sounds LLC)
The LLC's registered / state-tax address. Printed under the shop address on every quote.
saved ✓
Parts markup %
Install quotes: parts bought retail (an Amazon order you hand the assistant) sell at cost plus this. 0 = sell at cost. Each line's price can still be changed on the quote.
saved ✓
Apply to existing open quotes
Stamps the current delivery + pickup defaults onto every active event whose quote has no extras yet. Skips events that already have any extras (so won't clobber edits).
Labor markup %
Applied to each crew member's raw day rate when their assignment auto-fills a labor line on a quote. Standard is 25%; per-line rate overrides on a quote bypass this entirely.
% saved ✓
Standard day (hours)
How many hours a day rate covers. Overtime on a quote's labor line divides the day rate by this to get the hourly, then applies the multiplier — a $500 day at 10 hours is $50/h, so 3 hours at 1.5× bills $225. Cost side uses the raw rate the same way, so overtime carries the same margin as the day.
hrs saved ✓
Terms & Conditions (appended to quote PDFs)
Edit your shop's standard rental T&C. These are appended to a final page of every customer-facing quote PDF, followed by a signature block for client and Bushwick Sounds. Leave blank to disable the appendix.
saved ✓
Sales & Installation Terms (appended to install / sales quotes)
Used instead of the rental terms on sale-mode quotes: payment in full before ordering, no returns on special-order gear, 6-month workmanship warranty, manufacturer warranties passed through. Leave blank to disable.
saved ✓
Product catalog (sales / install quotes)
Every product entered on a sales quote is remembered here with its dealer cost and sell price. Export to edit in a spreadsheet (add manufacturer warranty months, rack units, MSRP), then import — rows match on manufacturer + model + part number, and a blank cell leaves the existing value alone. TMP Pro has no price list, so this is how the catalog gets built up.
Export catalog CSV Download template

Crew roles

Manage crew roles
The role list behind the event crew picker and each person's skill set (A1, A2, FOH, V1 …). Add, rename, reorder, or remove. Renaming updates every assignment and skill set already using that role; removing one that's still in use offers to move those onto another role instead.

Account

—
How your name appears in chat. Leave blank to use your username.
saved ✓

Agent Behavior

AI Suggestions
When you add gear to a quote, the agent proactively suggests typical peripherals (e.g. SM58 → clip, boom stand, XLR). Turn off to add peripherals manually.
saved ✓

Warehouse Scanner

Scanner success sound saved ✓
The sound the pack/return scanner plays on a successful scan. Shop-wide — affects every scanner station for the whole team. Click one to hear it. (The error buzz is unchanged.)

Default Inventory Columns

Choose which columns are visible when you open the Inventory tab. Changes save automatically and apply only to your account.

Chat Name Colors

Pick a color for each person's name in the chat. Changes save automatically and apply only to your account.

Team Management

Two-factor authentication

Require a code when signing in
We'll email a 6-digit code to your address after your password. Browsers you trust skip it for 30 days.

Phone quick-add

A private, no-login link to view and add to the team To-Do list from your phone. Add it to your home screen for a one-tap board — anything you add shows as Created by you. Keep the link private; anyone with it can edit the board.
Set it up on your iPhone

Home screen (recommended): tap Open above (or paste the link in Safari) → Share → Add to Home Screen. It launches fullscreen like an app; tap the icon anytime to jot a task — no login.

Siri / Back Tap (optional): in the Shortcuts app, make a shortcut that asks for text and does Get Contents of URL → POST to /api/jot/create with a JSON body {"token":"…","text":"(your input)"}. Your token is the part after ?t= in the link above. Name it “Add warehouse task” to run by voice.

Credits

Stage-plot icons are from game-icons.net, used under the Creative Commons BY 3.0 license.

Inventory

Sub-rental templates things we quote but don't own

Events

→
No events yet. Ask the AI to create one.

Select an event

Select an event from the sidebar to start packing.

To-Do

Show Paperwork

Pick a show on the left to build its input list and stage plot.

Select a quote

Select a quote from the sidebar to edit.

Welcome

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Clients

No clients yet. Click "+ Add Client" to get started.

Intake

Loading submissions…
Select someone from the sidebar.

Crew View

lol
You don't need it bro...